maintain purchase order and
received inventory
In order to maintain purchase order 1st thing is to make the vendor account to whom purchase order is issued and also to maintain the inventory item to be purchased. We can make vendor account and inventory account from the help of following windows:
Then we will make a purchase order of that vendor to whom purchase order will be issue. From the task option on the left hand side of window select purchase order:
The following window will appear in order to make purchase order:
You need to provide that appropriate vendor id that was allotted to vendor when maintaining the vendor account. The next thing is to provide that appropriate date when to making the purchase order along with that date when you need the goods to be received. Then you are required to allot a purchase order number to the order. Then bellow is the quantity of goods being ordered by the vendor. Then next thing is the quality of goods ordered by customer.
Next thing to do is to receive those goods from the vendors.you need to select the purchase receive inventory from the task bar in this regard:
Following window will appear on secreen:
Here you need to enter the same vendor id to which purchase order was issued. Then you need to enter the date of receiving those goods and then the invoice number which is issued by the vendor. Enter the quantity that is received by vendor. Note that the quantity received can be less or more than the quantity demanded. Then the item of the goods is selected which will automatically adjust the unit price and amount that is received.
This is an order transaction being recorded that’s why it is showing past due on the window. Similarly if u are purchasing more from that same vendor then all the process will be repeated we will provide new purchase order number, quantity, item ( if different item is being purchased) and so on and then in receiving inventory window we have an order to receive the goods. In this way goods are received.
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