GENERAL JOURNAL ENTRY

First we select the task and then select General Journal Entry

A following window will be open

In this window we select the GL Account in this account we select the  Depreciation Exp ,Accumulated Depreciation and in DESCRIPTION we can write the Depreciation Exp

Global Options

Global Options

Global Options

First open the Peach tree software. Click the option key and open the Global

This window is appear. all options of the Peachtree

Decimal Point Entry

This option is used to determine the way decimal points are inserted during data entry in Peach tree Accounting.

Accounts Receivable

Select this option to hide G/L accounts in the Quotes, Sales Orders, Sales Invoicing, and Receipts windows.

Accounts Payable

Select this option to hide G/L accounts in the Purchase Orders, Purchases/Receive Inventory, and Payments windows

Payroll                                                                                                    

Select this option to hide G/L accounts in the Payroll Entry window.

that shows in below;

Improve Performance

These options let you turn off certain options in reports and item lookup lists. Turning the options off will mean faster generation of reports and display of item lookup lists onscreen.

Line Item Entry Display

This allows you to determine whether one or two lines will display in the list distribution box of various task windows.

If you choose two lines, the second line will list descriptions of the item, G/L account name, and job (if you set up at least one job).

Smart Data Entry Options

These options enable lookup lists to instantly display and anticipate what you want to enter. They can make data entry faster in most cases.

Color Scheme

You can choose from five color schemes that change the appearance of windows and dialog boxes used in Peachtree Accounting. Each scheme uses a different combination of colors. When you select a color scheme preference, this default affects all companies in the Peachtree Accounting data path that are accessed by this computer. You can change color schemes at any time. If you operate on a network, each workstation can set up its own color scheme preference.

below there are mentined in circles;

Low

This setting allows all Peachtree Partner applications to run automatically. Peachtree Partner programs will be able to exchange data with your Peachtree database without prompting you.

Medium

This setting will cause Peachtree to prompt you whenever you start a Peachtree Partner application. A warning message will ask whether or not you want the application to run. This is the default and recommended setting.

High

Choosing this setting will mean that no Peachtree Partner applications will run.

Check spelling as you type

Select this option to instruct Spell Check to highlight misspelled words in red as you type.

And all option has change. it helps you to reduce the mistakes ....

How to maintain vendor prospects

After maintaining the charts of accounts we maintain the vendor records.

First we click the maintain button and click the vendor

The following window display.

General tab:

In general tab enter the vendor contact, Account no, address, city name and telephone no

 Purchase Default tab:

To set up different purchase transaction defaults for each vendor record, select the purchase default. And change this information at different transaction.

Purchase Rep:

You can enter the purchase representative that has contact with the vendor.

Purchase Account:

This relate to the chart of accounts ready established, in which we have to select account for vendor.

Ship via: if the goods are purchase foreign country.

Terms: we enter the purchase conditions impose by the vendor.

Delivery method:

These are two delivery methods.

Paper form: when we want to print form for the vendor.

E-mail: when we want to e-mail for the vendor.

Custom fields tab:

To enter custom field for selected vendor. Select the custom fields for maintain vendor window.

History tab:

In history tab we enter the information about the previous purchases

Last invoice Date: we enter the date when we receive purchases for vendor.

Last invoice amount:

And enter the amount of the last invoice.

Last payment Date:

We enter the date when we pay amount for creditor.

Last payment Amount:

And enter the amount of last payment.

Maintain Inventory Items

First of all we open the Peach tree Software and open the existing

When the existing company open than a new window will open.

click on the option maintain and open the inventory item.

When you open the inventory item than a new window will be open.

The description item class price level  item tax type last unit cost cost method etc Now click on the custom fields than a new window will be open.

In this window we enter the Item ID  Description Item Class Alternate Vendor Substitution Special Note. Now click on the history option than new window will be open.

In this window we enter price history units sold sales units rec’d costs.

 

ow to maintain credit memos?

       

open peach tree then click on task button, then select credit memos

When you click on credit memos the following window will appear

Here, first you have to enter customer ID who is returning the goods,

In this section Apply to Invoice noyou have to enter

·        Item

·        Quantity

·        Goods returne

·        Description

·        Unit price

·        Amount

ASSEMBLIES

In assemblies we are going to record the item to build finished good and units in hand that not exceed these are information

Then the following window will appear.

Date and Reference is used record general information about date in which you record.

Select the item you want to assemble for the good in hand.

Quantity in hand is already is already in hand for which quantity to built is assembled.

The point is important that quantity to built is not exceed to quantity in hand so otherwise save option allocate your error.

New quantity is quantity which is completed after built quantity into finished.

Reason to build is the information for reason why you are build or assemble the goods .

How to maintain a customer/Prospectus

After set up a company and charts of account we need to make subsidiary ledgers for accounts receivable. For this purpose we should use the option of maintain appears on the top left of the peachtree software. And select first option of customer/prospectus.

After selecting the first option you get the following window where u enter the customer id, name, address , telephone and other information of customer.

After writing all of these information you should move towards sales defaults tab located right of the above.

Here you will enter the sales representative for the make a contact between company and customer. And you must enter the general ledger account for the customer. And fill other requirement like open P.O number etc.

After providing the sales default information of the customer you will move towards the next option which is payment defaults.

This option is for the credit card. If your customer use credit card for the transaction you can enter the there information regarding to the credit card of you customer here. Fields appearing as follow:-

Here you can enter the other contact information about the same customer, reference and mailing list etc.

The next and the last option is:-

Here you can check the history about the customer and all past transaction of the customer.

After all work you should save this from top left second option of the appearing window:-

How we will maintain default information of customer

For the purpose of maintaining the default information of the customer first you click on the maintain option locates on the top of the windows. you will get types of tabs and click on the default information and then on customer. you will get the following widows:-

after click on the customer you will get the following information:-

then click on payment tab and fill all the default information of the customer here are different types of options like C.O.D , prepaid, due in  number of days due on day of next month, due at the end of the month at the last standard term is due at the end of the month this is for if you want to get amount of sales of the month after that at the end there is GL link accounts.:-

 click on account aging tab you will have 2 types of invoices 

invoices date and due date:-

Maintaining purchase order and Purchase/ receive inventory

Maintaining purchase order and Purchase/ receive inventory

Maintaining purchase order

For ordering our vendors to send us goods we must send them a purchase order. This purchase order is maintain in a specific order.

Follow following steps to maintain a purchase order.                                                       Click the task button in main menu and select “purchase order” from drop down menu.  

      Or you will find navigation Ads in left side of main screen of Peachtree. Click it and we open the new window

      Here we need to click on purchase order’s button with picture. A new window will appear in front of you.

     Main heading in this window is vendor ID. Put the vendor ID in blank space from where you are going to purchase something.

      When you enter the id of vendor, ship to columns will automatically filled by system. This area is for the address of vendor.

      Enter the date of making this purchase order.

      In Good Thru tab select the data of goods delivery.

      If you have enter any discount amount in your default then discount bar will automatically filled with that numbers.

       You must enter the PO number because this is the most important. If you don’t enter PO number then you can’t see your purchase order in reports.

  In quantity column enter the quantity of goods demanded.

  Enter the ID of that good demanded in ITEM column.

  Description will automatically fill with name of those goods.

  GL sales account ID will be filled if not then you should fill it.

  At last enter the per unit price of that good. System will calculate total automatically.

   Save the purchase order.

If you want to edit purchase order

  Then click the open button at the top of purchase order double click vendor name or ID and select the purchase order for editing.

Purchase/ receive inventory

When you send this purchase order to your vendor and he deliver goods in response then you maintain a purchase/receive inventory.                                                                     To go to purchase/ receive inventory first of all go to task button and select purchase / receive inventory.

A new window will appear in front of you.

      Here first of all enter the vendor ID and tow tabs over the columns will change to your vendor.

   Now select the one of your purchase order from the list that is in front of apply to purchase order no. tab.

     When you select one of your purchase orders it will be in front of you.

     In this purchase order I have ordered for 300 units of glue.

     Now if vendor deliver me the 200 units of glue then I will enter 200 in received column or if he delivered 300 then I will enter 300.

     In customer invoice number enter the number that your vendor has allotted you for this purchase order.

     And save it.

This is all